Donor Relations Specialist

Check back May 26th to offically apply 

JOB DESCRIPTION

 

Position:  Donor Relations Specialist

Program:  All RCDC Programs

Purpose Statement:  The job of Donor Relations Specialist was established for the purposes of assisting the Executive Director, Board of Directors and Program Directors in spearheading fund development efforts as RCDC continues to grow.  The position is responsible for a wide variety of activities to support the agency and its individual programs for the purposes of fostering a culture of philanthropy within the agency; increasing public awareness and engagement; raising funds and ensuring effective donor stewardship; advocating for and communicating about early childhood issues; and delivering positive results in conformance with agency guidelines. 

 

Essential Functions: 

  • Participates with the Executive Director, Leadership Staff and Board in charting the organization’s course in fund development based upon strategic planning and goal setting.

  • Plans, coordinates and assures implementation of short and long range strategies to develop donor relationships and increase contributions to support the organization.

  •  Assures development and maintenance of appropriate systems for fund development including but not limited to volunteer and donor management, research and cultivation,  gift processing and recognition.

  • Maintains accountability and compliance standards for donors and funding sources.

  • Ensures that philanthropy and fund development are carried out in keeping with the organization’s values, mission, vision and plans.

  • Keeps informed of developments in philanthropy and fund development as well as the general fields of management and the not-for-profit sector; informs the Executive Director, development committee(s) and Board on current trends, issues, problems and activities in order to facilitate policy making. Recommends policy positions concerning fund development.

  • Develops a balanced funding mix of donor sources and solicitation programs tailored to the needs of the organization that will enable it to attract, retain and motivate donors and fundraising volunteers.

  • Helps establish performance measures, monitors results and helps evaluate the effectiveness of the agency’s fund development program.

  • Provides general oversight of all of the organization’s fund development activities, manages the day-to-day operations of the development function, and monitors adequacy of activities through coordination with staff, appropriate committees, and Board.

  • Collaboratively develops agendas for meetings so that others can fulfill their responsibilities effectively.

  • Develops an annual calendar to cover all crucial fund development issues, activities and events in a timely and collaborative fashion.

  • Designs and assures implementation of cost-effective fund development programs, employing economy while maintaining an acceptable level of quality and solid return on investment.

  •  Assures sound fiscal operation of development function including timely, accurate andcomprehensive development of charitable contributions income and expense budgets,reporting, monitoring and implementation.

  • Combines development resources in such a way as to maximize quantity and quality to obtain a set of results. Assures appropriate market testing to reduce risk and assure success.

  • Helps Board members, Executive Director, other fundraising volunteers and staff identify, cultivate and solicit charitable gifts.

  • Solicits contributions on behalf of the organization, generally by accompanying volunteers.

  • Assures development and writing of foundation, corporate and government proposals and solicitation materials.

  • Assures design and maintenance of donor and prospect records, gift management systems, and informational reports.

  • Assures appropriate prospect research and designs and implements cultivation, acknowledgment and recognition programs.

  • Conceptualizes, prepares, manages and disseminates a wide variety of often complex public agency  information in a compelling, cohesive, effective, accurate and timely manner across a variety of formats (e.g. social media, website, radio, TV, print and other local and regional media, etc.) for the purposes of providing information (e.g. advertising, announcements, newsletters, articles, posters, and brochures, etc.), responding to inquiries or other requested actions, documenting activities and issues, developing relationships, achieving outcomes and meeting compliance, legal, financial and agency requirements.

  • Promotes the agency and supports the implementation of existing and new programs/services through a combination of collaboration, delegation, speaking opportunities and other personal involvement for the purpose of ensuring high quality, effective communications are provided within established time frames and in conformance with all related requirements. 

  • Works closely with agency leadership to anticipate issues and situations requiring proactive responses or advocacy messages (e.g. policy, financial, research, social situations, program/service challenges, etc.) for the purposes of providing accurate information, engaging with the public , and implementing necessary actions for the benefit of the children/clients served by the agency and the agency’s reputation and well-being overall.

  • Takes an active leadership role in the development and execution of a detailed and coordinated annual fund development plan including the development and maintenance of positive, ongoing relationships with existing and potential donors.

  • Explores, creates, systematically executes and monitors best-practice fund development strategies necessary for securing a large sustained base of donors including individuals, businesses, corporations, foundations and others.

  • Travels regularly throughout service area to ensure agency visibility and accountability, build relationships and cultivate donors.

  • Confidently develops and makes presentations to individuals, small groups and large groups.

  • Provides leadership for planning, organization and coordination of special events. 

  • Facilitates and/or participates in a variety of meetings (e.g. workshops, committees, seminars, conferences, planning, etc.) that frequently involve a range of issues for the purpose of identifying appropriate actions, receiving and/or conveying information, supporting other staff, and serving as an agency representative.

  • Actively engages in employee recruitment and engagement activities including developing and placing effective vacancy advertisement approaches; representing the agency at career, community and health fairs; ensuring meaningful staff appreciation activities take place; etc.

  • Independently manages daily assignments and activities for the purpose of ensuring that performance outcomes are achieved within budget, timeline, department, and agency objectives. 

  • Provides orientation and support to other agency personnel and program partners regarding resources, procedures, and program requirements for the purpose of ensuring efficient processes are in place and are in compliance with agency policy and established regulatory guidelines.

  • Adheres to all professional guidelines as outlined in agency policies.

  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the agency. 

 

Job Requirements—Minimum Qualifications:

 

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical and adaptive tasks with a need to regularly upgrade skills in order to meet changing environments and conditions.  Specific skill-based competencies required to satisfactorily perform the functions of the job include:  demonstrated leadership skills; excellent interpersonal, conflict resolution and workplace relationship skills; excellent writing, editing and persuasive speaking skills; excellent organizational, planning and project management skills;  situation and issue analysis skills for practical problem-solving ; strong office technology skills, graphic arts and office equipment usage skills; and effective record-keeping skills.

 

KNOWLEDGE and experience in the following areas is required: the nature and dimensions of philanthropy, ethics, motivations for giving and volunteering, research and cultivation practices, standard fundraising techniques including face-to-face solicitation, proposal writing, special events, telephone solicitation, and direct mail; development office functions including gift processing, prospect and donor histories, and fundraising reporting; demonstrated experience and confidence in asking people to contribute time and money; and familiarity with fund development computer systems is necessary. Other knowledge-based competencies required to satisfactorily perform the functions of the job include: current media trends and effective uses in public awareness and donor cultivation; RCDC program operations and philosophy; and competency in math calculations, grant/project budgeting and financial planning practices.

 

ABILITY is required of this highly energetic professional to translate broad goals into achievable steps; successfully manage multi-faceted responsibilities; schedule and complete projects; schedule and attend activities and/or meetings; make compelling presentations; and gather, collate, classify and analyze a wide variety of data utilizing defined but differing processes.  Creativity and problem solving is required to develop impactful, high quality products and solutions, identify issues, and take action.  Flexibility is required to independently work and effectively and respectfully communicate with a wide diversity of individuals in a wide variety of circumstances and to accommodate differing viewpoints and approaches. Ability is also required to synthesize information for communications and action planning, to problem solve with data frequently requiring independent interpretation of guidelines and adapt to changing work priorities. Specific ability-based competencies required to satisfactorily perform the functions of the job include:  maintain confidentiality; meet deadlines; work with interruptions; work as part of a team; work with sometimes sensitive, detailed information/data; and occasionally work extended or nonstandard hours.

 

Responsibility

Responsibilities include:  developing and maintaining trust among coworkers, partners and donors; traveling throughout the service area and sometimes outside it; working under supervision with broad organizational guidelines to achieve objectives following standardized practices and/or methods; leading, guiding and/or collaborating with others; and monitoring budget expenditures.  Utilization of resources from other work units is often required to perform the job’s functions.  There is a continual opportunity to impact the agency’s services. 

 

Working Environment

The usual and customary methods of performing the job’s functions require the following physical demands:  some lifting, carrying, pushing and/or pulling; some stooping, kneeling, crouching, and/or crawling; and significant fine finger dexterity.  Generally the job requires 45% sitting, 25% walking, and 30% standing.  The job is performed under minimal temperature variations and in a generally hazard free environment.

 

Experience         Job related experience within specialized field is required.

 

Education           Minimum Bachelor’s degree in job related area.

 

Equivalency                                                                   Certificates and Licenses

None Specified                                                                 None Specified

                                                                                          Valid Driver’s License and Defensive Driving

 

Continuing Education/Training                                Clearances

None Specified                                                                 Background Clearance

                                                                                          Kansas Certification of Health

                                                                                          Clear Motor Vehicle Record

 

FLSA Status                                                                    Approval Date                                                Salary Grade

Exempt                                                                             May, 2020                                         

Russell Child Development Center

2735 N. Jennie Barker Rd, Garden City, KS 67846

Local: 620-275-0291

Fax: 620-275-0364

Office Hours: 

M-F 8:00 a.m. - 5:00 p.m.

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Our Mission
To lay a foundation of success for all young children and their families through high quality, inclusive services.